For the team that files Open Payments
Your rep requests the engagement and your committee approves it. The physician accepts it and invoices from it, and your accounts payable pays as it does today. Each line goes to the physician it names before you file, and you see who confirmed, who disputed and who has not answered. Your Open Payments file comes out of the same record.
PayClear prepares the file. You review it, upload it to CMS and attest.
The attendee list behind a filing is typed by a rep into an expense system. Few companies ask the physician whose name is on it before they file. The physician's own federal review comes after you submit, in a 45-day window once a year. PayClear asks them before you file.
It does not detect fraud. It catches error, and makes the honest record the cheap one.
A rep hosts the dinner. A consulting fee is paid. Your money, your rails, exactly as today.
The report arrives anywhere up to the policy limit. That lag is where the record and the event drift apart: memory fades, amounts move, and nobody has asked the clinician.
You send PayClear the filed entries, today an import from your expense system's own export. The clinician confirms or flags each one. In private, with time to check.
Review starts from entries the clinician has already seen. Exceptions arrive flagged, not discovered.
Already checked by the person it names.
Then published the following June.
The clinician first meets your number when it publishes. You hear about it in April and May, if at all, and a correction entered after December 31 is not shown to them until the next April.
Today, staff check the record clinician by clinician before an attestation anyone is willing to sign. With the window, reconciliation starts from entries the clinicians already confirmed.
The chase work disappears. Compliance time goes to judgment calls, not to tracking down clinicians about entries filed months ago.
You file a record the clinician has already checked, and no clinician meets a surprise in public. That removes the two things that turn into a dispute: a number the clinician never saw, and a correction that waits a year to land.
Every physician you include with an email address gets their line and one invitation from us, in our name. We do not send reminders.
The CMS General Payments file in the format CMS accepts, an exception list of the rows that break CMS's published field and format rules, and why, with registry name mismatches flagged for you to check, and an evidence file with each physician's answer and its date, line by line. Nothing in it is stored after you download.
Keep it. Send us the expense export and your physicians confirm their lines before your system files. If your filing is a spreadsheet, PayClear prepares the CMS file.
Every company login uses multi-factor sign-in. No patient data, ever.
It answers their institution and their journals from the same ledger, so confirming your line adds to something they already reuse.
PayClear holds no funds and takes no share of any payment a clinician receives. Your payments run on your rails, exactly as they do today. We carry the record of what was paid, never the payment.
No fee varies with confirmations, disputes, response rates or outcomes. Any of those would give somebody a reason to lean on a clinician, and a record produced under pressure is worth less than no record at all.
A confirmed entry is quiet. What surfaces is the exception: the entry a clinician says is not theirs, the amount that does not match, the name that should be someone else. That is the one thing worth an hour of anyone's attention.
Hospital compliance offices want engagements with their physicians disclosed and signed off before the record publishes. Once a clinician confirms your line on PayClear, they can send that engagement to their institution, dated and in their own name. You can ask for it as a policy. The clinician decides, and we never tell you where it went.
When a clinician bills you from PayClear and you mark it paid, the line is already waiting for your filing. Nobody retypes it at month end.
A physician managed is a distinct physician you paid more than $500 in a program year, so the price tracks the relationships you actually file on. Every clinician on your filing is reached; the count only includes the ones you paid more than $500. Never findings, payment volume, record counts or outcomes.
It is a monthly subscription, not a licence: recurring software is operational spend, so it does not go down the capital approval path a perpetual licence does.
| Physicians managed | Monthly | Per year | What it is |
|---|---|---|---|
The floor Up to 55 physicians | $2,000.00 | $24,000.00 | Up to 55 physicians managed pay the same minimum |
Regional device maker 300 physicians | $10,800.00 | $129,600.00 | Priced per physician, past the floor |
National commercial team 600 physicians | $21,600.00 | $259,200.00 | Same rule, no bands, no tiers |
Large filer 1,000 physicians | $36,000.00 | $432,000.00 | The largest count with a published price |
Above 1,000 physicians managed the subscription is agreed directly rather than published. The monthly figures are what you are invoiced, and the yearly column is simply twelve of them. The count is set when you sign and moves only at renewal.
Your Open Payments filings are public. Enter your company name and see what the public record holds in your name, year by year, before anyone signs anything.