For compliance and COI offices
Collecting disclosures is not a form problem. It is a nonresponse problem. The form was solved decades ago, and the compliance office still spends every cycle chasing several hundred clinicians who have every intention of replying and a clinic to run first.
PayClear prefills each physician from the public federal record so nobody starts from nothing, measures who has actually responded, and hands you a record you can file. The part we cannot do is make anyone reply. You already can.
A product cannot require a physician to disclose. An employer under a federal duty can. That is the whole reason this works at an institution and stalls everywhere else.
Every cycle, several hundred clinicians are asked to reconstruct a year of relationships from memory and retype them into a form. An hour each, across a thousand people, is most of a full time year spent re-entering things that are already written down somewhere.
Somebody sends the first request, then the reminders, then the escalations, then builds the spreadsheet of who has not replied. That work scales with the roster and produces nothing except a completed roster.
A form returned blank looks identical to a form returned by someone with nothing to report. Without a baseline to compare against, a completed cycle and an accurate one are the same document.
You set a period with a due date and a target: this share of the roster registered, this share sharing their record, this share attested. We measure it, remind against it, and evidence it.
Our own commitments, the ones about uptime and data freshness and delivery, are contract terms and carry credits. The response targets are different: they are your commitment about your own physicians. We will not guarantee them, because they are behaviour we do not control, and a vendor promising you your own staff's compliance is selling something it cannot deliver. What we do is make the number real, visible and defensible while the cycle is still open.
Load your roster by NPI and each physician is matched against the public federal payment record before anyone is asked anything. They confirm, correct and add what the federal record never carries, which is most of it. Reviewing a prefilled record is a different task from remembering one.
Registered, sharing, attested, measured against the targets you set for a cycle with a due date and a reminder cadence. The denominator is the physicians who actually have reported payments, not the whole roster, so the figure means something.
The programme reminds the people who have not responded, on the cadence you set for the period, and leaves everyone else alone. We turn sending on with you when a period opens, so chasing never lands back on your team.
The physician affirms their record is complete as of a date. What gets stored alongside it is computed on our side from their own ledger, not typed by them, so the numbers attested to cannot be authored to suit the attestation. Timestamped and never rewritten afterwards.
A research grant routed to your institution is not personal income, and totalling the two together overstates a conflict that was never personal. Every figure separates them, including on the attestation record you keep.
A printable assessment of the whole roster from the public federal record, leading with the gap that matters: physicians carrying material industry payments who are not yet sharing a verified record. Public aggregates only. No physician's private ledger appears in it.
A compliance rollout fails on the medical staff, not on the committee. So the physician side is not a portal we make them use. It is theirs.
It is free to them, permanently, and it stays theirs when they move institutions. They maintain one record and answer you from it, instead of rebuilding the same list for you, for a journal, and for the next employer.
Your dashboard shows the public federal record for your roster, plus the record of any physician who has granted you access to it. That grant is theirs to give and theirs to revoke, and it covers their verified record rather than a subset they curate for you. A physician who reads that sentence and believes it is a physician who registers.
The same record produces the disclosure statement they paste into a manuscript. The cycle stops being pure overhead the first time it saves them an hour on a submission.
PayClear does not hold funds and takes no share of any payment a physician receives. We are a record, not a payment processor, and that is a structural fact about how the product is built rather than a policy we could change later.
The roster, the federal prefill, the response programme and the attestation record are built and running. We are looking for a small number of institutions to shape this before it is priced, which means the first ones get to argue with the defaults while they are still cheap to change. We would rather tell you that than imply a queue.
Worth a conversation? michael@payclear.health